January 09, 2018: Town of Pinckney Minutes

TOWN OF PINCKNEY

REGULAR MEETING

JANUARY 9, 2018

PRESENT:                                                                             OTHER IN ATTENDANCE:

Sherry Harmych, Supervisor                                                   Kay Chapman, Tug Hill Commission,

Don Cook, Superintendent                                                                      Assoc Circuit Rider

Dan Pearson, Councilman                                                      Dan Murdie, Avangrid

Don Vincent, Councilman                                                       Krystal Rupert, Justice

Mike Birchenough, Councilman                                             Jamie Moser, Justice

Bob Amidon, Councilman

At 6:00 pm the town council held a special meeting to go over the Justice Books.  The town board did approve the records and docket of Justice Rupert.

At 6:30 pm A  Public Hearing to approve Local Law 1-2018  - A Local Law to Amend The Town of Pinckney Zoning Law was held.  No one from the community attended.

            The January 9, 2017 regular board meeting started at 6:31 pm when all parties rose to say the Pledge of Allegiance.

            The following members  took the Oath Of Office – Sherry Harmych - Supervisor,  Dorothea Pearson – Clerk/Tax Collector, Donald Cook – Superintendent of Highway,  Donald Vincent – Councilman,  Daniel Pearson – Councilman,  Michael Birchenough – Councilman.

            Kay Chapmen from the Tug Hill Commission gave a report.  Village of Lyons Falls draft its first zoning law.  Hemlock Wooly Adelgid – free workshop on January 27^th .  Newly elected official training on January 25^th .  Assistance to Firefighters Grants.  Broadband – If you live in a town or village where Spectrum is a franchise, there is a new website to let you know whether this address is included in the expansion plan. Go to https://bldkup.com enter your address to reach Spectrum’s look up page.  Under terms of Public Service Commission approval for the merger of Charter Communication & Time Warner, required to extend its network to pass an additional 145,000 homes and businesses across the state by 2020.

            The Clerks Report for December 2017 was presented.  Total disbursed was $15,855.19.

dog license $94., donation $500., apportionment mortgage tax $3,986.40, recyclers $366.61, scrapped truck $500., Avangrid (Atlantic Wind) $10,391.18., NYS Agric and Mkts $16.00.  A motion to accept the Clerks Report was made by Councilman Dan Pearson and seconded by Bob Amidon.

            Financial Report – Not available

            Justice Report was presented.  A motion to accepted the Justice Report was made by Councilman Bob Amidon and seconded by Councilman Don Vincent.

            Planning Board – No meeting in January.

            The minutes of the December 14^th meeting were copied and passed around to all Board Members who were given a chance to review.  A Motion to accept the minutes was made by Councilman Don Vincent and seconded by Bob Amidon.

            Deer River wind update – Zoning change forwarded to Lewis County for approval.   Dan Murdie from Avangrid stated they hope to start the windmills in the fall of 2019 and 2020.

            Highway Report was presented by Superintendent Don Cook. 

• Plowed 41 times

• Snowmobile lot plowed 18 times

• Sno Pals – they were notified they are encroaching on Cory Road

• P10 breaking “U” bolts on rear left springs, changed type of bolt and mounting

• P18 Blower working well

• Extreme cold – bolts failing, ran out of heating oil in barn, snow banks high and hard

• Roads in good shape, will scrap down when warms up

• Blowing banks all week

• New oil tank installed in town hall.

New Business – Setting January 25, 2018 for going over the Supervisor and Clerks books

( January 31, 2018 according to weather).

            Town of Pinckney Resolutions for 2018 to be passed

RESOLUTION #1-A -2018  Appoint Board Member

WHEREAS, there is a vacancy on the Town of Pinckney Board due to the resignation of Sandra Dunn and

WHEREAS Michael Birchenough has expressed interest in the position

THEREFORE BE IT RESOLVED that Michael Birchenough be appointed as a member of the Town of Pinckney Board effective immediately.

            A motion to accept Resolution #1-A-2018 was made by Councilman Dan Pearson and seconded by Councilman Don Vincent. The Poll of the board was Aye.

1. Registrar of vital statistics – Dorothea Pearson

2. Don Control Officer – Larry Mellnitz

3. Don Control Shelter – Lewis County Humane Society

4. Town Attorney – James Burrows with Conboy McKay Bachman Kendall, 407 Sherman Street, Watertown, NY  13626

5. Zoning Board of Appeals –CTHC – (vacancy)

6. Planning Board – Rodger Grace, Edward Barker, Candace Randall, Michael Harmych (vacancy) - $300 per year payable in September

7. Sole Assessor – Appointed – Cindy Shaw

8. Board of Assessment Review – Marjorie Gardner, Channel Holder, (vacancy) $100 for each grievance day

9. Health Officer - $125 per year Tammy Camidge, NP LCGH

10. Caretaker of the hall – Sherry Harmych

11.  Vouchers that may be paid prior to board approval – Verizon Wireless, Chase Credit, Excellus, National Grid, Verizon, E&V Energy

12. Highway Employees Personnel Policy – see attached

13. Highway Employees Town Policies – see attached

14. Pay Schedule for Highway Superintendent – Bi weekly - $30,000 per year

15. Officials salaries – as per town budget

16. Pay schedule for Officials- quarterly, Superintendent bi-weekly, Town Clerk and Assessor – monthly, Registrar of Vital Statistics, Public Health Officer – annually

17. Mileage – Town Officials allowed $.55 per mile for use of personal vehicle on town business

18. Regular Town Board meeting – Held on the second Tues of each month at the town hall.  Meetings will begin at 6:30pm.  Workshops and Special Meetings will be scheduled as needed and posted to the public.  In the event of inclement weather changes will be announced on local radio 97.5 FM and WWNY Ch 7

19. Official town newspaper – Watertown Daily Times

20.  Official Banks – Supervisor – Community Bank

                                      Town Clerk – Community Bank

                                      Town Justice – Community Bank

21. Veterans exemption for property tax – Sliding Scale, Same as Lewis County

22. Aged exemption for property tax - $12,500  Maximum income/sliding scale

23. Interfund monetary transfers to be made by the town supervisor upon approval of the town board

24. Highway Superintendent is authorized to make purchases for goods and services up to $1000 in value without prior board approval

25. Supervisor is required to submit financial and accounting records to board for purpose of substantiating accurateness and completeness of annual financial report

26. Town may assess a charge of $20.00 for checks returned for insufficient funds

27. Town Board is required to secure adequate insurance on all town assets

28. Town inventory of all assets to be accomplished on a yearly basis by the 30^th of November

29.  A sergeant-at-arms to be appointed as needed by supervisor

30. Deputy Superintendent – Michael Clemons

31. Deputy Supervisor – Councilman Don Vincent

32. Deputy Clerk/Collector/registrar – Daniel Pearson

33. Townofpinckney.org web page authorized users Daniel Pearson and Supervisor  Sherry Harmych

34. Bookkeeper-Professional Divisions, Tammy Stoffle - $3400 year

35. The official town offices to be at the Town Hall – 307 State Route 177, Barnes Corner- all records and equipment not necessary for day-to-day activity will be kept at the Town Hall

36. The official mailing address for the town will be 587 County Route 194, Copenhagen NY 13626

37. Investment policy – Same as previously adopted (see attached)

38. Procurement Policy- Same as previously adopted (see attached)

39. Code of Ethics – same as Law #1-1970 (see attached)

40. Best Management Plan – Same as previously adopted (see attached)

41. Material Data Sheets – Same as previously adopted (see attached)

42. Use of Town Equipment – Same as previously adopted (see attached)

43. Cell Phone Policy – Same as previously adopted (see attached)

44. Internet and email Policy – Same as previously adopted (see attached)

45. Credit Card Policy and Procedures – Same as previously adopted (see attached)

46. 5 year Highway Improvement Plan (adopted 10/12/2016)

47. Adopt Harassment Prevention Policies and Procedures Handbook

48. Contract with Lewis County Search and Rescue $1224.87. - $673.68 due 2/28/18, $183.73 due on 4/28/18, 7/28/18 and 10/28/18

49. Justice Audit 2017

50. NYS Retirement Standard workday resolution.

Motion to accept above resolutions for 2018 was made by Councilman Dan Pearson and seconded by Councilman Don Vincent.   Poll of Board was Aye

RESOLUTION #49-2018   Justice Audit

WHEREAS, The NY State Unified Court Systems Action Plan for the Justice Courts included initiative to improve accountability and controls over Justice Court finances and records; and

WHEREAS,  Section 2019-a of the Uniform Justice Court Act requires that justices annually provide their court records and dockets to their respective town board’s that such records then be examined or audited and that fact be entered into the minutes of the boards proceedings; and

WHEREAS, The Town of Pinckney Town Board did audit and examine said records by Town Justice Krystal Rupert for the fiscal year January 1, 2017 to December 31, 2017 and at an annual audit held January 9, 2018; and

WHEREAS, The town of Pinckney Town Board did approve said records and dockets of Justice Rupert as submitted on January 9, 2018.

NOW, THEREFORE BE IT RESOLVED the town board of the Town of Pinckney does hereby accept the books of town Justice Rupert and adopts Resolution #49-2018.

And moves its adoption

            A motion to accept Resolution #49-2018 was made by Councilman Dan Pearson and seconded by Councilman Don Vincent.  Poll of Board was Aye

RESOLUTION #50-2018  Resolution establishing a Standard Work Day and Reporting  Resolution pursuant to 2 NYCRR315.4 for elected and appointed officials for membership and service credit in the New York State and Local Retirement System.

WHEREAS,  Regulations of the New York State Comptroller set forth in 2 NYCRR 315.4 require the adoption of a “standard work day” by each municipality and impose additional reporting requirements for elected and appointed officials for membership and service credit in New York State and Local Retirement System;

NOW, THEREFORE BE IT RESOLVED that the Town of Pinckney hereby establishes the standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based upon the record of activities maintained and submitted by these officials to the Town Clerk of this body as set forth in Exhibit “A ”and attached hereto; and

BE IT FURTHER RESOLVED that the Town Clerk is hereby directed to post this resolution on the Town of Pinckney website for a minimum of thirty (30) days and to file a certified copy of this resolution and affidavit of posting with the Office of the State Comptroller within forty five(45) days of adoption.

            A motion to accept Resolution #50-2018 was made by Councilman Dan Pearson and seconded by Don Vincent.   Poll of the board was Aye.

Old Business – Still have planning board position, ZBA position, and BAR member openings.

Vouchers were passed around the table and all were approved and signed by the Board.  A motion to accept the vouchers was made by Councilman Bob Amidon and seconded by Councilman Dan Pearson.

A motion to adjourn the meeting at 7:25pm by Councilman Bob Amidon and seconded by Councilman Don Vincent.

NEXT REGULAR MEETING FEBRUARY 13, 2018 AT 6:30pm

SPECIAL MEETING TO GO OVER SUPERVISORS AND CLERKS BOOKS JANUARY 25, 2018

(SNOW DATE  JANUARY 31, 2018)  6:30pm