TOWN OF PINCKNEY
Regular Meeting
March 14, 2017
PRESENT: ABSENT:
Sherry Harmych, Supervisor Bob Amidon, Councilman
Don Cook, Superintendent Mike Clemens
Dan Pearson, Councilman
Don Vincent, Councilman OTHER IN ATTENDANCE:
Sandi Dunn, Councilwoman Kay Chapman, Tug Hill Commission
Dotty Pearson, Clerk
The March 14, 2017 regular board meeting started at
6:30pm when all parties rose to say the Pledge of Allegiance.
The Clerks report was presented. Taxes were collected and budget monies
satisfied. Still have more taxes to
collect. If delinquent taxes are not
received by the end of March, a letter is to be sent and an additional charge
of $2.00 plus penalty will apply. A
motion was made by Sandi Dunn and seconded by Don Vincent to accept the Clerks report.
The Financial Report for February was given to all board
members to review. There was a transfer
of funds for insurance because of the increased
rate. A motion to accept the financial report was
made by Sandi Dunn and seconded by Don Vincent.
Justice Report – No report this month.
Planning Board – No meeting –
The minutes of the prior meeting (February 14th)
were copied and passed around to all Board Members, who were given a chance to
review the minutes. Don Vincent made a
motion to accept the minutes and seconded by Sandi Dunn.
Kay Chapmen of the Tug Hill Commission gave a
report. Updated subdivision review paper
available: NYS - Div of Local Government
Sv has useful publication available for planning and zoning officials
on-line. www.dos.nygove/lgpublications.html . They undergo
periodic updates – significant updates to paper entitled “Subdivision Review in
NYS”. Topics: Objectives of subdivision
review, the review process, applications, SEQR, county referral, agriculture
districts, cluster and conservation subdivision, conditions of approval and
enforcement. 2 Grants: NYS Council on the Arts – deadline 3/21/17
and NYS Pollution Prevention – deadline 3/31/17.
Highway – Don Cook attended meeting at Copenhagen Fire
Hall with assembly member and two senators on highway money issues (chips, pave
NY and other issues).
-P12 (International) rebuild completed, spent $5900.
-P4
(Mack) all new tires, clutch replaced, rear main seal, drive line bearing, Jake brake repaired. Dump box repairs - $9500.
-P16 (Ford LS9000) rebuilt dump box $1500.
-Insurance inspection complete, action list to work on.
-
All equipment now has electrical master switches installed. David Brown tractor not on list but will be
done.
Snow
Plowing, February was a big month! We used two years sand and have used all salt
we have. Plows were out over 80 times
this year.
-Years
supply of oils and filters in- house.
-Tree
trimming to begin April 1st, four wheel drive 65 foot platform lift
rented. Will trim everything in the
right of way (ditch line and up) approved by DEC on State Lands.
-Plans
moving forward on covering McDonald Road and Pinckney Road also chip coat last
years on part of River Road, also oil dust control for one mile of road in
front of dirty road residents.
New
Business- Sherry Harmych, Supervisor introduced the following Resolutions
Resolution #57-2017
Harassment Prevention Policies &
Procedures Handbook
Whereas,
during our annual insurance review it was suggested the Town of Pinckney adopt
the Harassment Prevention Policies & Procedures Handbook
Therefore be
it resolved to adopt the attached policy, and
Whereas, Appoint
the Highway Superintendent and Supervisor to be the Compliance Officers
Furthermore,
it shall be given to each employee of
the Town of Pinckney and the employee shall sign an acknowledgement of receipt
to be kept in their personnel file.
Therefore be it resolved, that this resolution is effective immediately.
A motion to accept Resolution #57-2017 was made by Dan
Pearson, Councilman and seconded by Sandi Dunn, Councilwoman. The Poll of the Board was Yea.
Resolution #58-2017
Workplace Violence Prevention Policy
Whereas,
during our annual insurance review it was suggested the Town of Pinckney adopt
a Workplace Violence Prevention Policy.
Therefore be it resolved to adopt the attached policy, and
Furthermore,
it shall be posted in public view and handed out to each employee of the town
of Pinckney.
Therefore be it resolved, that this resolution is effective immediately.
A motion to accept Resolution #58-2017 was made by Sandi
Dunn, Councilwoman and seconded by Dan Pearson, Councilman. The
Poll of the Board was Yea.
Resolution #59-2017
Use of Facilities Form
Whereas, during
our annual insurance review it was suggested the Town of Pinckney adopt a Use
of Facilities Application Form.
Therefore be it resolved to adopt the attached application form, and make it
available to the public on the website
Therefore be it resolved, that this resolution is effective immediately.
A motion to accept Resolution #59-2017 was made by Don
Vincent, Councilman and seconded by Sandi Dunn, Councilwoman. The Poll of the Board was Yea.
Resolution #60-2017
Budgetary Transfer
Be it resolved,
The following Budgetary transfer be made:
From General Fund: A1990.4
Contingency Account, one thousand six hundred and eighty eight dollars and zero
cents ($1688.00) to A1910.1 to cover a budgetary shortage.
A motion to accept Resolution #60-2017 was made by Sandi
Dunn, Councilwoman and seconded by Dan Pearson, Councilman. The Poll of the Board was Yea.
Resolution#61-2017
Shared Service Agreement Between NYSDOT and the Town of Pinckney
Whereas This Agreement, dated March 15, 2017 is between the People
of the State of New York, hereinafter referred to as “State” or “NYSDOT” and
the Town of Pinckney, hereinafter referred to as “Municipality”.
Whereas Pursuant to Section 99-r of the General
Municipal Law, the State and the Municipality wish to share services, exchange
or lend materials or equipment which shall promote and assist the maintenance
of State and Municipal roads and highways and provide a cost savings by maximizing
the effective utilization of both parties’ resources. Shared Services shall mean any service
provided by one party (Provider) to another party (Recipient).
Whereas
The State and the Municipality agree to share services as follows: Description and Cost of Services, Materials
or Equipment to be shared, the Provider’s employees shall remain under full
supervision and control of the Provider, and if the borrowed machinery or
equipment is damaged or otherwise needs repair arising out of or in connection
with the Recipient’s use the Recipient shall be responsible for such repairs.
Therefore
the Municipality agrees to defend and indemnify the State for any and all
claims arising out of the Municipality’s acts or omissions under this
Agreement.
Therefore be it resolved the term of this Agreement shall be four (4) years
from March 15, 2017 to March 15, 2021.
The parties will endeavor to provide no less than thirty (30) days’
notice of it intent extend the Agreement.
Either party may revoke this Agreement by providing sixty (60) days
written notice of such revocation.
A
motion to accept Resolution #61-2017 was made by Sandi Dunn, Councilwoman and
seconded by Don Vincent, Councilman. The
Poll of the Board was Yea.
There was further
discussion on The Deer River Wind Farm on zoning, decommissioning, noise
clarification etc. which we would like to submit to Tug Hill Commission to come
up with a plan before going to our lawyer.
There will be 28 towers in Pinckney, 12 towers in Harrisburg, and 1
tower in Montague.
Electric bills – rates with Green Energy. Decided to continue with National Grid.
Old Business – Purchased a new computer for the Highway
Department.
Don Cook, Superintendent is
working to get files up-to-date.
Vouchers were passed around the table and all were
approved and signed by the Board. Sandi
Dunn made a motion to accept the vouchers and seconded by Don Vincent.
A motion was made by Sandi Dunn to adjourn the meeting at
7:30pm and seconded by Don Vincent.
NEXT REGULAR MEETING April 11, 2017 @6:30pm
Avangrid Renewables will be here to answer any
questions
Next taxing Jurisdiction meeting to be held April 27,
2017 @4pm
